The Trend Towards Intelligent Metadata Enabled Solutions in SharePoint
The development of an intelligent enterprise metadata framework provides flexibility, and enables organizations to implement governance policies and operations incrementally, with each step directly correlated to business value. From this overarching infrastructure framework, intelligent metadata enabled solutions can be deployed to address the unique challenges of organizations. These challenges may include search, compliance, information lifecycle management, sensitive information protection, migration, text analytics, and Enterprise/Web 2.0. From a business perspective, one set of technologies can be used for addressing these challenges, can be implemented incrementally, and leverages an organization’s investment in SharePoint.
For the most part, gone are the days when SharePoint was a good choice to enable a department to share its documents and have a single point of access to information. As SharePoint has matured, so has the marketplace, and enterprise expectations of SharePoint have also changed. New challenges such as records management, security, migration, and the cloud have changed the landscape. With regulatory requirements surrounding privacy, security, and compliance increasing, the stakes are much higher. With unstructured data increasing at an average annual growth rate of 62%, search is inadequate and has made volumes of content unusable for applications, such as text analytics and collaboration.
The crux of the problem has always been the inability to generate contextual metadata, either manually or automatically, that results in intelligent metadata. Intelligent metadata is the output of automatically capturing conceptual metadata, and identifying relationships and context, enabling the proactive management of content through goal and mission aligned structures and workflows. This approach results in the deployment of intelligent metadata solutions that are integrated with an organization’s unstructured information governance policies. The inability to identify intelligent metadata from within content impacts the entire lifecycle management of the asset.
Are you using an enterprise metadata framework in SharePoint? If not, why?