Records Management

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Multi-term Metadata - Records Management

What’s the Story About Metadata and a Record?

I read an article published by the State and Local Records Management organization in Texas. What surprised me is that the author went to great pains to explain, and did it very well, why metadata is so important.…

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Collaboration - Records Management

Email and Collaboration Risk for Records Managers

In a previous blog, we explored how the growing need to capture social site content and track it as records is now another layer of complexity that records managers must contend with.…

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Electronic Records Day

Paper Versus Digital Records – What’s Your Opinion?

Today is Electronic Records Day. I wish it was Ice Cream Day, but that’s not until July 15 so we will have to make do with what we have. The Council of State Archivists (CoSA) states, “Electronic Records Day is designed to raise awareness among state government agencies, the general public, related professional organizations, and other stakeholders about the crucial role electronic records play in their world.” I’m sure most people know about digital records – not sure why we had to have a day dedicated to raising awareness.…

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Records Management

Is Your Records Management Typical? Oh, so Sorry

Industry analysis shows that the typical approach to records management is not very successful and is also not integrated with an overall information governance plan. The growth of unstructured data, new requirements to track all formats of content, including social, the need for proactive preparation for compliance mandates, and the potential for unexpected litigation can prove challenging to organizations.…

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Records Management

The Changing Role of Records Managers

Records managers have had their ups and downs. For some inexplicable reason, years ago the records management function was relegated to the bottom of the totem pole when prioritizing business issues.…

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What Is Your Approach to Social Site Management?

What Is Your Approach to Social Site Management?

Do you ever get tired of seeing Like Me on Facebook? Why do we need to do that? It’s bothersome and the outcome is just number crunching. It could also be embarrassing for an organization.…

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How Much Will Your Social Media Channels Cost You?

How Much Will Your Social Media Channels Cost You?

The risks associated with social media are only going to get worse. Just look at Mr. Zuckerberg and his tale of woe – it seems the EU didn’t buy into his crocodile tears. Already I am off topic.…

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Records Management

Records Management and Cybersecurity – Is This a Match Made in Heaven?

I just read an article about information governance and security, and I didn’t agree with most of it so I won’t share the link. My colleagues have been presenting on records management at several events recently, so this subject is on my mind.…

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Compliance

Successful Integration and Compliance for Mergers and Acquisitions

If you have gone through a merger or acquisition, you know how hard it is to integrate very different environments. Part of the problem is time.

Often, not enough time has been allocated to determine the most efficient methods to get processes right first time, to eliminate the need to go back and fix both old and new challenges.…

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Migration and Content Lifecycle Management

Migration is an Opportunity

Migration is often seen to be a bit of a pain. I don’t think anyone would disagree with me. But it is also an opportunity.

In most organizations, content is mess. Manual tagging is still the preferred method of identifying documents.…

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