Intelligent Metadata Enabled Solutions for Content Optimization

Out-of-control content increases organizational risk and can cause monetary repercussions, if your own content can be used against you.

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Content Optimization

Most organizations ignore the proliferation of content. More so now, as the cloud has become a bottomless storage repository. If your organization is like most others, your content contains what industry analysts call dark data or ROT – Redundant, Obsolete, and Trivial. The thought of sorting through millions of documents is unfeasible, costly, and too error-prone for manual cleanup. How will you find the needles in the haystack that can be used against you in eDiscovery or non-compliance audits, or find privacy data accessed in a data breach? Chances are, you won’t.

  • The Concept Searching Difference

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    Identify data privacy exposures

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    Eliminate dark data

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    Improve search

    Do you know what’s in your corpus of content? Is it an opportunity or a risk? Legal experts claim 69% of your content can and should be deleted. This can only be achieved through an understanding of the concepts within the documents. This approach brings the ability to dedupe documents, and to identify privacy and confidential information exposures, undeclared records, noncompliance issues, and content that can be used against you in eDiscovery and litigation. Unmanaged content can be costly.

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    Do you know if your content contains data privacy exposures or provides access to confidential enterprise information?

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    Are you confident there is no content that can be used against you in eDiscovery or litigation?

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    Is it a concern that your content may contain documents that are noncompliant?

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    Would it be a benefit if your corpus of content was optimized and could improve search outcomes?
    Key Benefits

    Key Benefits

    Concept Searching automatically generates metadata consisting of multi-word terms that form a concept. Using our auto-classification and taxonomy tools, simple rule building will identify content that contains your search criteria, such as IP, PHI, HR and contracts information. Exposures can be automatically moved to a secure repository for disposition. The same is true for compliance, records management, eDiscovery, and even identifying what end users have loaded on your servers.

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    • Ability to identify multi-word terms from within content based on your search criteria, provides the ability to de-dupe, identify copies, versions, and content that has been unused enabling the elimination or archiving of those documents that can have a negative impact if decisions are being made on the erroneous information
    • Works in any environment and the flexibility of the technologies are being used on a regular basis to identify data privacy exposures, undeclared records, and for concept based searching in finding relevant ESI
    • All platforms were designed for the Subject Matter Expert, with a highly interactive, real-time, and intuitive interface for rapid deployment and maintenance quickly achieving the visible business benefits
    • Improves search by providing concept based searching enabling the end user to type in normal strings of words decreasing the time spent searching
    • Improves search by identifying content that is inter or intra related even if the search terms are not found in the search response
    • Eliminates extra storage requirements and increases speed of processing