Intelligent Metadata Enabled Solutions

Complying with the Government of Canada Directive to use GCDOCS for Electronic Document and Records Management

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Canadian Government Directive to use GCDOCS

Fulfilling the Canadian government’s vision of a digital government, GCDOCS delivers enterprise-wide information management, and efficiently provides Canadians with accurate and timely information on programs and services.

One challenge shared by all government agencies is an understanding of what content they have, and then efficiently migrating content to GCDOCS. Most migration projects fail. Migration needs to identify not only usable content, but the hidden opportunities, and risk.

By performing a content inventory followed by content optimization, migration becomes an opportunity to assess the quality of the content, protect an organization from noncompliance, and reduce the chance of its content being held against it in eDiscovery.

  • The Concept Searching Difference

    compliance-record-management

    Identifies redundant, obsolete, trivial, and dark data

    Identifies and protects data privacy and confidential compromises in near real time when content is migrated

    Provides intelligent migration, simplifying the process before, removing the complexity during, and improving the search results after migration

    Enables effective content lifecycle management, and significantly improves search after migration

  • Our conceptClassifier platform provides the tools to successfully migrate content to GCDOCS from a corpus of content. Analysts state that 69 percent of an organization’s content can, and should, be deleted for compliance. Data profiling, while recommended, is unfeasible for every document. Migration is an opportunity to reduce organizational risk, improve performance, and ensure compliance.

    What are the repercussions of decision making based on old, unused, erroneous, and out-of-date migrated information?

    What if confidential information, data privacy compromises, and undeclared records were unknowingly moved to GCDOCS, and were shared internally or externally with those unauthorized to access the information?

    Is your search engine inadequate, causing users to create several searches in order to try and find information they are looking for?

     

     

    Key Benefits

    Key Benefits

    conceptClassifier is deployed as an enterprise-grade infrastructure platform. It enables government agencies and departments to comply with the directive, providing a metadata and classification service that can automatically generate and surface metadata and make it available to GCDOCS, where it can be automatically consumed.

    Using content optimization before migration, documents, regardless of where they reside, are classified to a taxonomy, where their value can be determined. Not only does this identify redundant, obsolete, and trivial content for deletion, but also identifies data privacy compromises, potential confidentiality breaches, and undeclared records.

    Automating data profiling, content optimization reduces the time and effort required during migration, as only content of value is moved. Using content optimization before and during migration significantly improves search after the content is moved. End users are able to search using concepts and phrases, returning only highly relevant content in the search results.

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    • Content optimization occurs through automatic metadata generation and auto-classification, which provide migration administrators with the ability to cleanse content before migration, eliminating the challenges typically associated with the task
    • Identification of data privacy and confidential information enables administrators to resolve potential data breaches, reducing organizational risk
    • Undeclared records can be isolated, declared, and moved to the appropriate repository or records management application, providing inclusion in content lifecycle management, ensuring compliance
    • Using our content optimization solution, both structured and unstructured content can be organized, optimized, deduped, classified, identified, and tagged, from any repository, resulting in a significant reduction in servers and costs
    • Governance is enforced and risk associated with litigation, data privacy breaches, and noncompliance is reduced
    • Content that is tagged and classified with meaningful metadata is automatically injected into any search engine index, and concepts in context are filtered, making information more discoverable, improving decision making and increasing productivity