Intelligent Metadata Enabled Solutions for Compliance

Real-time identification of noncompliance exposures, to protect your enterprise and reduce risk.

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Compliance and Governance

Compliance often crosses borders, and organizations can be subject to multiple laws, regulations, governments, and even contractual obligations. For each scenario, an organization must understand how it conducts business, how it reports business, and when to know if it is noncompliant. Often, it is left to end users to correctly tag content in alignment with compliance standards and requirements. Concept Searching provides technologies to proactively avoid noncompliance infractions and eliminate potential repercussions.

  • The Concept Searching Difference

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    Flexible rule-based compliance

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    Real-time, proactive identification

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    Automated workflow notification

    Compliance is not a stand-alone activity and requires participation of executives, staff, and end users. Effective compliance should be standardized and follow processes that can be deployed across an organization, regardless of environment. The bottleneck is typically end users, who are required to understand all compliance descriptors when tagging. Technology must be used in such a way that is unobtrusive and invisible to end users. The elimination of end user tagging and the ability to create simple rules mirroring processes removes end users from the process.

  • Concept Searching

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    On average, less than 50% of content is correctly indexed, tagged, or searchable (IDC). Does this worry you?

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    With over 100,000 international laws and regulations, are you 100% confident your organization is compliant?

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    When notified of a new compliance mandate, how long does it take to implement, test, deploy, and train users?

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    Have you ever calculated the cost of repercussions for noncompliance of specific mandates?

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    Would elimination of end user tagging reduce errors, costs, and the risks of noncompliance?
    Key Benefits

    Key Benefits

    Eliminating end user tagging and easy-to-use technology enable an organization to create rules consisting of descriptors and multi-word terms, or concepts, associated with compliance requirements. When content is indexed, potential infractions are identified, information is automatically routed to an appropriate staff member, and access to records can be prohibited until they have been corrected. In the SharePoint environment, once an infraction has been identified, the content type will automatically be changed, and a list of descriptors that flagged the record for verification will be provided.

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    • Eliminates end user tagging, significantly reduces errors, improves search, and avoids the repercussions of noncompliance, such as audits, financial responsibilities, remediation, and potential litigation
    • Designed to be used by subject-matter experts, not IT teams, the products are intuitive, with a short learning curve, offering a rapid ROI
    • When content is generated that is contrary or not identified, workflows will automatically identify the variance and route to a repository or person for disposition, proactively eliminating the potential of a noncompliance infraction
    • The platforms run natively in the SharePoint and Office 365 platforms ensuring that adherence to compliance, or exceptions can be identified in on-premises, cloud, or hybrid environments
    • Concept Searching platforms integrate natively with the SharePoint Term Store Online and on-premises, where changes occur simultaneously in either the conceptTaxonomyManager component or the SharePoint Term Store
    • Native integration with Microsoft products leverages current investment in technologies
    • Enables the enforcement of corporate policies across the enterprise
    • The elimination of end user tagging increases productivity of staff and the accuracy of metadata generation
    • Metadata can be used for any application that requires it, such as data privacy, records, intelligent migration, search, eDiscovery, litigation support, and text analytics

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