Intelligent Metadata Enabled Solutions for Records Management within the Public Sector

Automating the identification tagging and classification of documents of record leads to effective Records Management

Records identification in SharePoint  How to solve the Canadian Records Initiative  Request Demo

Records Management within the Public Sector

The burden of consistency and accuracy in the identification and declaration of records by the end user is no longer a viable option to successfully manage records. The continual proliferation of content being created and consumed across the organization contributes to the challenges Records Managers face on a daily basis. Eliminating both of these challenges enables Records Managers to improve processes, define operational and strategic improvements, and ensure the organizations legal and federal obligations are met.

  • The Concept Searching Difference

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    Eliminate End User Tagging

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    Automatically Declare Records

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    Automate the Process

    Lifecycle management of unstructured and semi-structured data from creation to archive is not easily achieved. Human tagging alone cannot be depended upon for consistency and accuracy, with no room for error, ever. The record will likely not be retrieved without a lot effort. Concept Searching eliminates the human factor. Using our powerful taxonomy tools, the file plan can be replicated and as content is ingested or created the technology will automatically assign the correct descriptor and associated verbiage and process to your records management application.

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    Do you think it’s impossible to achieve accurate and reliable end user tagging of documents of record?

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    Do you know how many records are incorrectly tagged and therefore can’t be found when you need them?

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    What if you could automatically tag and declare a document of record without user intervention?

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    Do you know the cost of time and resources to find and fix documents that have not been declared records, are incorrectly tagged, and are now unable to be archived for compliance and litigation?
    Key Benefits

    Key Benefits

    Identify not only descriptors but phrases and concepts that are associated with the document record type, auto-change the content type if required, and route to your records management application. No end user intervention required, unless authorized.

    The ROI of Records Identification  Request Demo
    • Creates virtual centralization through the ability to link disparate content repositories on-premises and online
    • Provides transparent information governance through elimination of end user adoption issues and erroneous entry
    • Automates document workflow to either the SharePoint Records Center or your records management application for storage, preservation, access, and usage controls
    • Assists in the management of content by identifying records as well as content that should be archived or contains sensitive information