Content Optimization within the Public Sector
Most organizations ignore the proliferation of content. More so now, as the cloud has become a bottomless storage repository. If your organization is like most others, your content contains what industry analysts call dark data or ROT – redundant, obsolete, or trivial content. The prospect of sorting through millions of documents is unfeasible, costly, and too error-prone for manual cleanup. How will you find the needles in the haystack that can be used against you in eDiscovery, or noncompliance audits, or find unprotected privacy data in a sea of content? Chances are, you won’t.
Did you know?
- 70% of content on file shares is redundant, obsolete or trivial (ROT)
- 25% of content is duplicate
- 10% has no business value
- 90% of documents are never accessed after creation
- 65% are accessed only once
And the risks….
- PII, PHI, and PCI data breaches
- Intellectual property uncontrolled
- Documents of record unmanaged
- Confidential company information unsecured
The Concept Searching Difference
Identifies data privacy exposures in real-time, as content is created or ingested
Eliminates dark data
Improves the speed and accuracy of search
Do you know what’s in your corpus of content? Is it an opportunity or a risk? Legal experts claim that 69 percent of content can, and should, be deleted. This can only be achieved through an understanding of the concepts within the documents. This approach brings the ability to dedupe documents, and to identify privacy and confidential information exposures, undeclared records, noncompliance issues, and content that can be used against you in eDiscovery and litigation. Unmanaged content can be costly.
The conceptClassifier platform performs a detailed file analysis and content inventory. Based on classification decisions, action is taken on the content, enabling it to be either managed in place or automatically moved to a more appropriate repository.