Intelligent Metadata Enabled Solutions for Content Optimization within the Public Sector

Out-of-control content increases organizational risk, and can cause monetary repercussions if your own content can be used against you.

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Content Optimization within the Public Sector

Most organizations ignore the proliferation of content. More so now, as the cloud has become a bottomless storage repository. If your organization is like most others, your content contains what industry analysts call dark data or ROT – redundant, obsolete, or trivial content. The prospect of sorting through millions of documents is unfeasible, costly, and too error-prone for manual cleanup. How will you find the needles in the haystack that can be used against you in eDiscovery, or noncompliance audits, or find unprotected privacy data in a sea of content? Chances are, you won’t.

  • Did you know?

    • 70% of content on file shares is redundant, obsolete or trivial  (ROT)
    • 25% of content is duplicate
    • 10% has no business value
    • 90% of documents are never accessed after creation
    • 65% are accessed only once

    And the risks….

    • PII, PHI, and PCI data breaches
    • Intellectual property uncontrolled
    • Documents of record unmanaged
    • Confidential company information unsecured

  • The Concept Searching Difference

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    Identifies data privacy exposures in real-time, as content is created or ingested

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    Eliminates dark data

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    Improves the speed and accuracy of search

    Do you know what’s in your corpus of content? Is it an opportunity or a risk? Legal experts claim that 69 percent of content can, and should, be deleted. This can only be achieved through an understanding of the concepts within the documents. This approach brings the ability to dedupe documents, and to identify privacy and confidential information exposures, undeclared records, noncompliance issues, and content that can be used against you in eDiscovery and litigation. Unmanaged content can be costly.

    The conceptClassifier platform performs a detailed file analysis and content inventory and, based on classification decisions, action is taken on the content, enabling it to be either managed in place or automatically moved to a more appropriate repository.

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    Do you know if your content contains data privacy exposures or provides access to confidential enterprise information?

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    Are you confident there is no content that can be used against you in eDiscovery or litigation?

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    Is it a concern that your content may contain documents that are noncompliant?

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    Would it be a benefit if your corpus of content was optimized and could significantly improve search outcomes?
    Key Benefits

    Key Benefits

    Concept Searching solution automatically generates metadata, consisting of multi-word terms that form a concept. Using our auto-classification and taxonomy tools, simple rule building will identify content that contains your search criteria, such as IP, PHI, HR confidential, and any organizationally-defined confidential data. Exposures are automatically moved to a secure repository for disposition. The same is true for compliance, automatic declaration of documents of record, eDiscovery, and even identifying what end users have loaded on your servers.

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    • Provides the ability to de-dupe, and identify copies and versions of  content that have been unused, enabling the elimination or archiving of those documents that can have a negative impact when decisions are made on erroneous information
    • Works in any environment, and the flexible technologies are being used to identify data privacy exposures and undeclared records, for intelligent migration and concept-based searching
    • Removes duplicates, ROT, and low value content
    • Organizes and optimizes high value content, offering real insight
    • Enforces and remediates policy violations, reducing noncompliance
    • Applies and enforces governance policies, in real time
    • Cleanses content, offering defensible deletion with full audit capability
    • Reduces the cost of content ownership
    • All platforms are designed for subject-matter experts, with a highly interactive, real-time, intuitive interface for rapid deployment and maintenance, to quickly achieve business benefits
    • Improves search results, retrieving high value information and reducing search refinement efforts
    • Reduces storage requirements and increases speed of processing
    • Provides intelligent migration capabilities, ensuring only high value, relevant content is moved