Intelligent Metadata Enabled Solutions for Compliance within the Public Sector

Proactive automatic identification and notification of noncompliance infractions of laws, regulations, or contracts.

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Compliance within the Public Sector

Compliance often crosses city, state, federal, and global borders and organizations can be subject to multiple governments, laws, regulations, and even contractual obligations. For each scenario, the organization must understand how they conduct business, how they report business, and when to know they are noncompliant. Often, it is left to the end user to correctly tag content in alignment with compliance standards and requirements. Concept Searching provides the technologies to proactively avoid a noncompliance infraction and eliminate the potential repercussions.

  • The Concept Searching Difference

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    Flexible Rules Based Compliance

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    Real-time Proactive Identification

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    Automated workflow notification

    The US Government has a plethora of compliance rules ranging from disposal of hazardous materials to homeland security. Compliance with all mandates is often complicated and resource intensive. The missing piece is usually trusted and accurate information to either ensure compliance or identify infractions to policies. Concept Searching can do both. Using conceptTaxonomyWorkflow compliance rules can be used to easily define the policy and then find trusted information and the infractions. This serves as an audit trail and provides the ability to quickly and easily locate where compliance infractions exist and fix them.

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    On average less than 50% of content is correctly indexed, tagged, or searchable (IDC). Does this worry you?

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    With over 100,000 international laws and regulations, are you 100% confident you are compliant?

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    When notified of a new compliance mandate, how long does it take to implement, test, deploy, and train users?

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    Have you ever calculated what the costs and repercussions are for noncompliance for specific mandates?

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    Would elimination of end user tagging reduce the errors, costs, and risk of noncompliance?
    Key Benefits

    Key Benefits

    Eliminating end user tagging, the easy to use technology, enables the organization to create rules that consist of descriptors and multi-word terms (concepts) that are associated with a compliance requirement. When content is indexed it identifies the potential infraction and automatically routes the information to the appropriate staff member, and can prohibit access to the record until it has been corrected. In the SharePoint environment, once an infraction has been identified it will automatically change the Content Type and provide a list of descriptors that flag the record for verification.

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    • Eliminates end user tagging. Compound terms consisting of multi-word terms that represent a concept, topic, or subject are auto-classified enabling action to take place
    • Automatically, in real-time synchronizes with the SharePoint Term Store enabling Compliance in SharePoint
    • Designed to be used by the Subject Matter Expert, not IT, intuitive, accurate, rapidly deployed reducing the cost of maintenance
    • Workflow rules are quickly created based on the noncompliance matter and can be easily changed based on organizational requirements ensuring compliance with new mandates as they arise