conceptClassifier for Office 365

Smart business is doing business where it makes the most sense, on-premises, in the cloud, or hybrid. Eliminating your content and metadata challenges is even smarter business. Regardless of where you are going, we can help you get there.

Core Technology  White Paper Request a Demo 

 conceptClassifier for Office 365

OverviewPlatform MatrixFeaturesSpecsOptionsApplicationsBenefitsDifferentiatorsKnowledge Center

The product generates compound term metadata, auto-classifies content to taxonomies, and eliminates end user tagging.

Available as an Add-in, it supports all versions of SharePoint Online and Office 365 including the Government cloud. It enables management of unstructured content by enforcing enterprises’ compliance policies in the cloud. Used for search, migration, identifying and securing sensitive information, and in the automatic declaration of documents of record, effective management of unstructured content can be easily achieved and managed.

enterprise-search-information-transparency

Would the ability to consistently retrieve relevant results across and hybrid environments be of value?

incorrect-metadata

Would you like to be able to tag and classify content accurately without human intervention, including the automatic declaration of records?

secure-control-access-distribution

Are you concerned about data or confidential breaches internally or externally?

securityDo you need a way to identify content that can safely be placed in Office 365 and that which needs to remain on premises?

migration

Have you been postponing migration based on past experiences such as budget overruns, time, and costs?

Key Features

Key Features

Compound term processing identifies concepts that are highly correlated to particular topics. These keywords, multi-word fragments and compound terms result in automatically generated intelligent metadata. Used in applications that require metadata, outcomes are highly accurate, because the ambiguity in single words is no longer an issue.

Core Technology White Paper
  • Open architecture with all APIs based on XML and Web Services
  • Technology framework that is installed once and re-used to improve business processes such as search, records management, migration, and data privacy
  • Simultaneous, real-time updating of the SharePoint Online, On-premises Term Store, and conceptTaxonomyManager (Unique)
  • Auto-classifies content regardless of where it resides
  • Enables concept based searching using enterprise search, supports hybrid search
  • Powerful, highly interactive taxonomy tools designed for the Subject Matter Expert (Unique)
  • Template architecture for rapid deployment, automatically maintains GUID’s across environments
  • Eliminates manual tagging automating the process with compound term metadata
  • Enables hybrid and concept based searching
  • Provides automatic declaration of documents of record and eliminates noncompliance
  • Intelligently migrates content from SharePoint to the cloud as well as from file stores and diverse repositories
  • Enables data cleansing for intelligent migration and text analytics
  • Detects and automatically secures unknown privacy exposures in real-time as content is created or ingested
  • Enhances eDiscovery, litigation support, and FOIA through the ability to identify concepts and inter-related content that typically would not be found
Key Benefits

Key Benefits

Managing a cloud environment has many benefits, but also drawbacks. Organizations are vulnerable to data breaches, noncompliance, and the list goes on. Leveraging your metadata is the worry free solution for information governance in the cloud.

Technology Benefits White Paper   Search and Information Governance White Paper

Platform Matrix

The following table provides an overview of all Concept Searching technology platforms and the components available in each platform.

  •  

    CORE COMPONENTS

    Compound Term Processing Engine – licensed for concept extraction only
    conceptClassifier
    conceptTaxonomyManager
    conceptSearch
    conceptTaxonomyWorkflow
    conceptClassifier for OneDrive for Business
    SharePoint Feature Set
    SharePoint Connector
    Available as an Add-in
    Additional Classification Servers
    Additional Front End Web Servers
    APIs, custom controls, demonstration source code

    UTILITIES

    conceptSearch
    conceptSQL
    conceptCEWS
    conceptClassifier for Hybrid Search
    conceptTermStoreManager

    ConceptClassifier for SharePoint 2013 / 2016

    CORE COMPONENTS

    : -
    Compound Term Processing Engine – licensed for concept extraction only
    conceptClassifier
    conceptTaxonomyManager
    conceptSearch
    conceptTaxonomyWorkflow
    conceptClassifier for OneDrive for Business
    SharePoint Feature Set
    SharePoint Connector
    Available as an Add-in
    Additional Classification Servers
    Additional Front End Web Servers
    APIs, custom controls, demonstration source code

    UTILITIES

    : -
    conceptSearch
    conceptSQL
    conceptCEWS
    conceptClassifier for Hybrid Search
    conceptTermStoreManager

    conceptClassifier for SharePoint 2010

    CORE COMPONENTS

    : -
    Compound Term Processing Engine – licensed for concept extraction only
    conceptClassifier
    conceptTaxonomyManager
    conceptSearch
    conceptTaxonomyWorkflow
    conceptClassifier for OneDrive for Business
    SharePoint Feature Set
    SharePoint Connector
    Available as an Add-in
    Additional Classification Servers
    Additional Front End Web Servers
    APIs, custom controls, demonstration source code

    UTILITIES

    : -
    conceptSearch
    conceptSQL
    conceptCEWS
    conceptClassifier for Hybrid Search
    conceptTermStoreManager

    conceptClassifier for Office 365 Platform / SharePoint Online

    CORE COMPONENTS

    : -
    Compound Term Processing Engine – licensed for concept extraction only
    conceptClassifier
    conceptTaxonomyManager
    conceptSearch
    conceptTaxonomyWorkflow
    conceptClassifier for OneDrive for Business
    SharePoint Feature Set
    SharePoint Connector
    Available as an Add-in
    Additional Classification Servers
    Additional Front End Web Servers : N/A
    APIs, custom controls, demonstration source code

    UTILITIES

    : -
    conceptSearch
    conceptSQL
    conceptCEWS
    conceptClassifier for Hybrid Search
    conceptTermStoreManager

    conceptClassifier Platform

    CORE COMPONENTS

    : -
    Compound Term Processing Engine – licensed for concept extraction only
    conceptClassifier
    conceptTaxonomyManager
    conceptSearch
    conceptTaxonomyWorkflow
    conceptClassifier for OneDrive for Business
    SharePoint Feature Set
    SharePoint Connector
    Available as an Add-in
    Additional Classification Servers
    Additional Front End Web Servers
    APIs, custom controls, demonstration source code

    UTILITIES

    : -
    conceptSearch
    conceptSQL
    conceptCEWS
    conceptClassifier for Hybrid Search
    conceptTermStoreManager

    Concept Searching Technology Platform

    CORE COMPONENTS

    : -
    Compound Term Processing Engine – licensed for concept extraction only : Full search functionality included
    conceptClassifier
    conceptTaxonomyManager
    conceptSearch
    conceptTaxonomyWorkflow
    conceptClassifier for OneDrive for Business
    SharePoint Feature Set
    SharePoint Connector
    Available as an Add-in
    Additional Classification Servers
    Additional Front End Web Servers
    APIs, custom controls, demonstration source code

    UTILITIES

    : -
    conceptSearch : Included in Base Product
    conceptSQL : Included in Base Product
    conceptCEWS
    conceptClassifier for Hybrid Search
    conceptTermStoreManager

    Features

    conceptClassifier for Office 365 fully supports and integrates with Office 365. The table below illustrates the functionality and features available in SharePoint and Office 365.  For a detailed comparison of features that are found in the SharePoint only environment, please visit our conceptClassifier for SharePoint page.

    For more information on a specific feature please use the hover function over the specific Feature/Function.

  •  

    Taxonomy/Term Store Functionality

    SharePoint Add-in
    Taxonomy Rollback
    Available in 55 languages
    Text mining to identify candidate terms
    Relationship Definition
    Concept Mapping
    Calculations Feedback
    Managed Navigation
    Import, combine, organize and harmonize taxonomy models
    Polyhierarchy Support
    Boosting Ability
    Distributed taxonomy management
    Synonym support
    Instant feedback on taxonomy changes
    Controlled Vocabularies
    Ability to automatically suggest classification clues for term set terms
    Security
    Microsoft Platform Integration
    Manual tagging
    Automatic tagging of content within and outside of SharePoint with ‘conceptual’ metadata
    Automatically classifies all SharePoint content, libraries, blogs, wikis, and threads lists
    Native Integration with the Term Store
    Automatic classification of content inside and outside of SharePoint
    Indexer embedded within conceptClassifier and conceptTaxonomyManager
    Automatic generation of compound terms
    Integrated with Refinement Panel
    Managed by Subject Matter Experts
    Maintenance of term set GUIDs between environments
    Search integration
    Search improvements via the Refinement Panel via taxonomy integration

    Intelligent Metadata Enabled Solutions (Information Governance and Compliance)

    Records identification
    Data privacy and information security
    Intelligent migration
    Content Optimization
    Enterprise Content Management
    Text Mining and Analytics
    Research and Intelligence
    Compliance
    Secure Collaboration
    eDiscovery, FOIA, Litigation Support
    Knowledge Management and Expertise Location
    Forensic Analysis
    Mergers and Acquisitions
    Enterprise Metadata Repository

    SharePoint 2010

    Taxonomy/Term Store Functionality

    : -
    SharePoint Add-in
    Taxonomy Rollback
    Available in 55 languages
    Text mining to identify candidate terms
    Relationship Definition
    Concept Mapping
    Calculations Feedback
    Managed Navigation : Through the term set
    Import, combine, organize and harmonize taxonomy models
    Polyhierarchy Support : Partial
    Boosting Ability
    Distributed taxonomy management
    Synonym support
    Instant feedback on taxonomy changes
    Controlled Vocabularies : Can be loaded into the Term Store
    Ability to automatically suggest classification clues for term set terms
    Security
    Microsoft Platform Integration : N/A
    Manual tagging
    Automatic tagging of content within and outside of SharePoint with ‘conceptual’ metadata
    Automatically classifies all SharePoint content, libraries, blogs, wikis, and threads lists
    Native Integration with the Term Store : N/A
    Automatic classification of content inside and outside of SharePoint
    Indexer embedded within conceptClassifier and conceptTaxonomyManager
    Automatic generation of compound terms
    Integrated with Refinement Panel
    Managed by Subject Matter Experts
    Maintenance of term set GUIDs between environments
    Search integration
    Search improvements via the Refinement Panel via taxonomy integration

    Intelligent Metadata Enabled Solutions (Information Governance and Compliance)

    : -
    Records identification
    Data privacy and information security
    Intelligent migration
    Content Optimization
    Enterprise Content Management
    Text Mining and Analytics
    Research and Intelligence
    Compliance
    Secure Collaboration
    eDiscovery, FOIA, Litigation Support
    Knowledge Management and Expertise Location
    Forensic Analysis
    Mergers and Acquisitions
    Enterprise Metadata Repository

    SharePoint 2013 Online and On-premises

    Taxonomy/Term Store Functionality

    : -
    SharePoint Add-in
    Taxonomy Rollback
    Available in 55 languages
    Text mining to identify candidate terms
    Relationship Definition
    Concept Mapping
    Calculations Feedback
    Managed Navigation : Through the term set
    Import, combine, organize and harmonize taxonomy models
    Polyhierarchy Support : Partial
    Boosting Ability
    Distributed taxonomy management
    Synonym support
    Instant feedback on taxonomy changes
    Controlled Vocabularies : Can be loaded into the Term Store
    Ability to automatically suggest classification clues for term set terms
    Security
    Microsoft Platform Integration : N/A
    Manual tagging
    Automatic tagging of content within and outside of SharePoint with ‘conceptual’ metadata
    Automatically classifies all SharePoint content, libraries, blogs, wikis, and threads lists
    Native Integration with the Term Store : N/A
    Automatic classification of content inside and outside of SharePoint
    Indexer embedded within conceptClassifier and conceptTaxonomyManager
    Automatic generation of compound terms
    Integrated with Refinement Panel
    Managed by Subject Matter Experts
    Maintenance of term set GUIDs between environments
    Search integration
    Search improvements via the Refinement Panel via taxonomy integration

    Intelligent Metadata Enabled Solutions (Information Governance and Compliance)

    : -
    Records identification
    Data privacy and information security
    Intelligent migration
    Content Optimization
    Enterprise Content Management
    Text Mining and Analytics
    Research and Intelligence
    Compliance
    Secure Collaboration
    eDiscovery, FOIA, Litigation Support
    Knowledge Management and Expertise Location
    Forensic Analysis
    Mergers and Acquisitions
    Enterprise Metadata Repository

    Office 365

    Taxonomy/Term Store Functionality

    : -
    SharePoint Add-in
    Taxonomy Rollback
    Available in 55 languages
    Text mining to identify candidate terms
    Relationship Definition
    Concept Mapping
    Calculations Feedback
    Managed Navigation : Through the term set
    Import, combine, organize and harmonize taxonomy models
    Polyhierarchy Support
    Boosting Ability
    Distributed taxonomy management
    Synonym support
    Instant feedback on taxonomy changes
    Controlled Vocabularies : Can be loaded into the Term Store
    Ability to automatically suggest classification clues for term set terms
    Security
    Microsoft Platform Integration : N/A
    Manual tagging
    Automatic tagging of content within and outside of SharePoint with ‘conceptual’ metadata
    Automatically classifies all SharePoint content, libraries, blogs, wikis, and threads lists
    Native Integration with the Term Store
    Automatic classification of content inside and outside of SharePoint
    Indexer embedded within conceptClassifier and conceptTaxonomyManager
    Automatic generation of compound terms
    Integrated with Refinement Panel
    Managed by Subject Matter Experts
    Maintenance of term set GUIDs between environments
    Search integration
    Search improvements via the Refinement Panel via taxonomy integration

    Intelligent Metadata Enabled Solutions (Information Governance and Compliance)

    : -
    Records identification
    Data privacy and information security
    Intelligent migration
    Content Optimization
    Enterprise Content Management
    Text Mining and Analytics
    Research and Intelligence
    Compliance
    Secure Collaboration
    eDiscovery, FOIA, Litigation Support
    Knowledge Management and Expertise Location
    Forensic Analysis
    Mergers and Acquisitions
    Enterprise Metadata Repository

    conceptClassifier for SharePoint

    Taxonomy/Term Store Functionality

    : -
    SharePoint Add-in
    Taxonomy Rollback
    Available in 55 languages
    Text mining to identify candidate terms
    Relationship Definition
    Concept Mapping
    Calculations Feedback
    Managed Navigation : Through the term set
    Import, combine, organize and harmonize taxonomy models
    Polyhierarchy Support
    Boosting Ability
    Distributed taxonomy management
    Synonym support
    Instant feedback on taxonomy changes
    Controlled Vocabularies : Can be loaded into the Term Store
    Ability to automatically suggest classification clues for term set terms
    Security
    Microsoft Platform Integration
    Manual tagging
    Automatic tagging of content within and outside of SharePoint with ‘conceptual’ metadata
    Automatically classifies all SharePoint content, libraries, blogs, wikis, and threads lists
    Native Integration with the Term Store
    Automatic classification of content inside and outside of SharePoint
    Indexer embedded within conceptClassifier and conceptTaxonomyManager
    Automatic generation of compound terms
    Integrated with Refinement Panel
    Managed by Subject Matter Experts
    Maintenance of term set GUIDs between environments
    Search integration
    Search improvements via the Refinement Panel via taxonomy integration

    Intelligent Metadata Enabled Solutions (Information Governance and Compliance)

    : -
    Records identification
    Data privacy and information security
    Intelligent migration
    Content Optimization
    Enterprise Content Management
    Text Mining and Analytics
    Research and Intelligence
    Compliance
    Secure Collaboration
    eDiscovery, FOIA, Litigation Support
    Knowledge Management and Expertise Location
    Forensic Analysis
    Mergers and Acquisitions
    Enterprise Metadata Repository

    Technology Specifications

    conceptClassifier for Office 365 is based on an open architecture with all APIs based on XML and Web Services. Transparent access to system internals including the statistical profile of terms, is standard. The base platform is installed as a feature set and comprises the following components.

    Base Components in conceptClassifier for Office 365

  • conceptClassifier

    Both automated and manual classification is supported to one or more term sets within the Term Store and across content hubs.

    conceptTaxonomyManager

    This is an advanced enterprise class, easy-to-use taxonomy and term set development and management tool. It integrates natively with the SharePoint Term Store reading and writing in real-time ensuring that the taxonomy/term set definition is maintained in only one place, the SharePoint Term Store. Designed for use by Subject Matter Experts, the Term Store and/or taxonomy is easily developed, tested, and refined.

    Term Set Migration tools are also a component of conceptTaxonomyManager that enable term sets to be developed on one server (e.g. on-premise server) and then migrated to another server (e.g. Office 365 server) in an incremental fashion and preserving all GUIDs. This is a key requirement in migration.

    conceptSearch Compound Term Indexing Engine

    Licensed for the sole use of building and refining the taxonomy/term set the engine provides automatic semantic metadata generation that extracts multi-word terms or concepts along with keywords and acronyms. conceptSearch is an enterprise search engine and is sold as a separate product.

    Typical Recommended Base Configuration

    • Windows 2008 Server configured for 64 bit processing, with IIS and ASP.NET (v2) installed
    • Any modern 64 bit CPU
    • Windows 2003/2008/2012 x64 Edition
    • 8GB RAM (recommended)
    • .NET Framework V4.5
    • Access to SQLServer (2005 or later) or Oracle (9i or later)
    • IIS 6 with Metabase enabled
    • High speed disk, Raid Array or SAN

    Classification Server

    1 conceptClassifier Server

    Additional Classification Servers (Optional)

    Provides scalability of classification to increase speed of classification throughput especially when classification on the fly is an important requirement.

    Front End Web Servers

    No limitations

    Supports

    • SharePoint 2013
    • SQL Server 2005, 2008, 2012
    • On-premise, cloud, or hybrid environments

    Optional Products

    magpie

    conceptTaxonomyWorkflow

    This add-on product enables action to be taken on a document based on a classification decision when specific criteria are met. Based upon a rules engine supporting Information Governance, the product automatically identifies tags and classifies specific content types, optionally applies a content type and then takes action on the content such as moving it to a secure location notifying the CSO or triggering information rights management.

    Read more…

    magpie

    conceptClassifier for oneDrive for Business

    Protects the organization from the risk of exposure from information loaded onto OneDrive sites. Compound term processing capability, auto-classification and taxonomy management capabilities classify content as it is created or ingested. Central template architecture Simplifies deployment and administration. A rules base can be developed to manage distribution controls identify and protects content that contains privacy data or organizationally defined confidential information.

    Read more…

    magpie

    conceptSQL

    conceptSQL is used to acquire source data for documents held in relational databases or index tag and classify database fields.. It provides the ability to define a document structure based on information held in a Microsoft SQL Server or Oracle database. A document can include any number of text and metadata fields and can span multiple tables if required. No programming required.

    Read more…

    magpie

    conceptClassifier for Hybrid Search

    conceptCEWS provides a unified index to auto-classify content from diverse systems and environments, such as on-premises, cloud content, and applications. Provides a single view to end users. Eliminates the performance bottleneck of building an index so its disk usage is zero during classification operations. Provides term set synchronization.

    Read more…

    Application Requirements

    All the functions you need to start gaining control over your unstructured content are included in the base platforms. Our clients have discovered the unique and varied uses of the technology to solve a wide variety of content management challenges. Below is a list of the base platform and optional products that are needed to solve your particular business process challenge and leverage your technology investment.

    Why wait? Improve your business processes and positively impact your bottom line starting today.

  • Search Engine Integration

    Required Products:

    conceptClassifier for Office 365 SharePoint 2013, 2016 Search Engine conceptClassifier for Hybrid Search

    Automatic generation of compound term metadata, auto-classification, and taxonomy tools fully integrated with the SharePoint Term Store is provided via conceptClassifier for Office 365/SharePoint On-line. Integration with any Microsoft or non-Microsoft search engine being used within SharePoint is provided.

    Intelligent Document Classification

    Required Products:

    conceptClassifier for Office 365 SharePoint 2013-2016

    Functionality is provided via conceptClassifier for Office 365/SharePoint On-line, to classify documents based upon concepts and multi-word terms that form a concept. Automatic and/or manual classification is included. Knowledge workers with the appropriate security can also classify content in real time. Content can be classified not only from within SharePoint but also from diverse repositories including File Shares, Exchange Public Folders, and websites. All content can be classified on the fly and classified to one or more taxonomies.

    Taxonomy Management and Term Store Integration

    Required Products:

    conceptClassifier for Office 365

    Provides native integration with the Term Store and the Managed Metadata Service application, where direct synchronization between Term Sets and conceptTaxonomyManager are instantaneous. The advantage is the consistent application of metadata to content and auto-classifying it to the Term Store. This eliminates manually applying the metadata to a large corpus of documents and the need for the end user community to tag content. Taxonomies can be tested, validated, and managed, a function not available in in the Term Store.

    Intelligent Records Management

    Required Products:

    conceptClassifier for Office 365 conceptTaxonomyWorkflow

    The ability to intelligently identify, tag, and route documents of record to either a staging library and/or a records management solution is a key component to driving and managing an effective information governance strategy. Taxonomy management, automatic generation of record descriptor and verbiage, auto-classification, and semantic metadata generation are provided via conceptClassifier for Office 365/SharePoint On-line and conceptTaxonomyWorkflow.

    Intelligent Migration

    Required Products:

    conceptClassifier for Office 365 conceptTaxonomyWorkflow conceptSQL (Optional)

    Using conceptClassifier for Office 365/SharePoint On-line, an intelligent approach to migration can be achieved. As content is migrated it is analyzed for organizationally defined descriptors and vocabularies, which will automatically classify the content to taxonomies, or optionally the SharePoint Term Store, and automatically apply organizationally defined workflows to process the content to the appropriate repository for review and disposition.

    Data Privacy

    Required Products:

    conceptClassifier for Office 365 conceptTaxonomyWorkflow conceptSQL (Optional)

    Fully customizable to identify organizationally unique or industry standard descriptors, content is automatically meta-tagged and classified based upon the presence of the descriptors, phrases, or keywords from within the content. Once tagged and classified the content can be managed according to organizational guidelines. Includes the proactive identification and protection of unknown privacy exposures before they occur, as well as monitoring in real time as content is created or ingested.

    eDiscovery, Litigation Support, and FOIA Requests

    Required Products:

    conceptClassifier for Office 365 conceptTaxonomyWorkflow (Optional) conceptSQL (Optional)

    Taxonomy, classification, and metadata generation are provided via conceptClassifier for Office 365/SharePoint On-line. This is highly useful when relevance, identification of related concepts, vocabulary normalization are required to reduce time and improve quality of search results. Taxonomies can be built on the fly and can be configured to be as granular or broad as needed. Automatically identifies the contextual and conceptual meaning of word strings in unstructured content, eliminating end user tagging. Supports navigational, location, and exploratory search.

    Text Mining and Analysis

    Required Products:

    conceptClassifier for Office 365 conceptSQL (Optional)

    Taxonomy, classification, and metadata generation are provided via the conceptClassifier for Office 365/SharePoint On-line. This is useful to cleanse the data sources before using text analytics to remove content noise, irrelevant content, and identify any content that should be removed from the analysis. Taxonomies are rapidly deployed and can be as granular or broad as desired. Access to diverse repositories and environments is standard, providing a complete view of content regardless of where it resides.

    Secure Collaboration

    Required Products:

    conceptClassifier for Office 365 conceptTaxonomyWorkflow (Optional)

    conceptClassifier for Office 365/SharePoint On-line can be used to protect information that should not be shared either internally or externally. It provides automatic identification of information assets relevant to the project. The additional identification of the relationships between similar topics provides the organization access to items that previously would not have been found and inadvertently shared. Rules determining information access for third parties are easily created and can prevent access, portability and transmission of unauthorized content to internal and external stakeholders.

    Compliance and Information Governance

    Required Products:

    conceptClassifier for Office 365 conceptTaxonomyWorkflow

    Provides the ability to create rules that consist of descriptors and multi-word terms (concepts) that are associated with a compliance requirement. When content is auto-classified, it identifies the potential infraction and automatically routes the information to the appropriate staff member and can prohibit access to the record until it has been corrected. Once an infraction has been identified, it will automatically change the SharePoint content type and provide the automatically generated metadata and descriptors that flagged the record for noncompliance.

    Content Optimization

    Required Products:

    conceptClassifier for Office 365

    Content Optimization is an ongoing and practical approach to eliminate content you don’t need, and perform content lifecycle management, including archive on the remainder. conceptClassifier for Office 365/SharePoint On-line can identify the near duplicates, documents not used before or after a specific date, search for security exposures, and the list goes on. Content Optimization is about lowering organizational risk and as content is eliminated, the appropriate owner can participate in the process.

    Benefits

  • Why You Need conceptClassifier for Office 365

    Office 365 provides a wealth of benefits, specifically to large enterprises. Clients are embracing conceptClassifier for Office 365 because it is the only product available in the market that delivers a comprehensive solution for Office 365. conceptClassifier for Office 365 was designed to mirror the functionality in Concept Searching’s award winning conceptClassifier for SharePoint and solve the same challenges. A client with over 170,000 global users of Office 365 and SharePoint needed to address migration, records identification, data privacy, search, and enterprise wide information governance. conceptClassifier for Office 365 was the only product available that could address all their requirements.

  • Office 365 has no ability to automatically create and store classification metadata

    Office 365 has no auto-classification capabilities

    Office 365 has no ability to provide intelligent migration capabilities based on the semantic metadata within content, identify previously undeclared documents of record, unidentified privacy exposures, or information that should be archived or deleted

    Office 365 has no ability to maintain GUIDs during migration

    Office 365 has no ability to generate semantic metadata and surface it to the Office 365 search engine to improve search results

    Office 365 has no ability to automatically tag content with vocabulary or retention codes for records management

    Office 365 cannot identify organizationally defined confidential ordata privacy information and automatically secure it from unauthorized access

    Office 365 has limited ability without the structure to provide granular identification of people, content recommendations, and organizational knowledge assets to finely tune social networking applications

  • Leveraging Your Cloud Investment

    • Eliminates traditional migration issues resulting in the intelligent migration of all content and the development of an enterprise metadata repository
    • Reduces support requirements across on-premise and cloud environments
    • One technology platform to address all content management challenges in a hybrid or cloud environment
    • Does not require highly trained specialists, outside resources, nor knowledge of any programming language
    • Easily integrated with business processes using conceptTaxonomyWorkflow
    • Synchronizes the SharePoint Term Store across cloud and on-premise environments in real time
    • Rapidly deployed
    • Highly scalable
    • Taxonomies can be managed by Subject Matter Experts

    Leveraging Your Business Investment

    • Delivers intelligent migration capabilities eliminating budget over-runs and end user testing, and minimizes resources and time needed to accomplish objectives
    • Automatically enforces information governance enterprise wide
    • Reduces corporate risk and costs associated with eDiscovery
    • Protects confidential and privacy information regardless of how it was ingested, and optionally in real-time
    • Ensures all records are declared regardless of where they reside or how they were ingested
    • Adaptable to meet compliance and industry/federal mandates transparently to the end users
    • Improves the search experience across environments
    • Enables concept based searching
    • Eliminates end user tagging, ensuring content integrity is maintained throughout the enterprise
  • Concept Searching has a current Enterprise Authority to Operate (ATO) US Air Force, a current Enterprise Certificate of Networthiness (CoN) US Army, and has been deployed on the SIPR, NIPR, and DISA networks. 

    Market, Technology, and Business Differentiators

    conceptClassifier for Office 365 as well as conceptClassifier for SharePoint remain industry unique not only due to the technology but for the ability for clients to deploy an enterprise wide information governance plan through the development of an enterprise metadata repository. Leveraging their investment, reducing resources, and eliminating time to market, they are able to use one set of technologies to improve search, records management, data privacy, and migration. With the exploding amount of unstructured and semi-structured content, these challenges have been escalated to a business priority. They can no longer be ignored, and can typically be improved.

  • Compound Term Processing

    Concept Searching’s industry unique compound term processing technology delivers outcomes that are not achieved by any other classification engine. Compound term processing means that Concept Searching’s statistical engine can understand, out-of-the-box, the incremental value of keywords, multi-word fragments, and compound terms. As a result, it can identify concepts resident within an organization’s own information repositories that are highly correlated to particular topics. With the identification of these highly correlated topics in the form of keywords, multi-word fragments and compound terms the result is automatically generated intelligent metadata that is unique to the organization. By using these compound terms in any application that requires metadata, the outcomes are highly accurate, because the ambiguity inherent in single words is no longer an issue.

    A search for ‘triple heart bypass’ will locate documents about this topic even if this precise phrase is not contained in any document. A concept search using compound term processing can extract the key concepts, in this case “triple heart bypass” and use these concepts to retrieve relevant documents containing concepts such as ‘heart surgery’, ‘coronary artery bypass’, or ‘open heart surgery’.

  • Industry Unique Taxonomy Management Features

    conceptTaxonomyManager remains unique in the industry in features that provide the ability to rapidly and easily change the taxonomy as the organizational needs and requirements change. This is important as a taxonomy must remain fluid as opposed to static and must be managed in a way that facilitates change. The easy to use taxonomy and automatic classification tools create the framework to classify content based on concepts to one or more nodes in the taxonomy or multiple taxonomies. The conceptTaxonomyManager component is included in the base product in all platforms.

  • Ease of Use

    conceptTaxonomyManager is a simple yet powerful tool with an intuitive user interface designed for subject-matter experts, without the need for the IT team, information scientists, or specific application skills, to build, maintain and validate taxonomies for the enterprise. This feature has been shown to reduce taxonomy development by up to 80% (client source data).

    Automatic Clue Suggestion

    Eliminating complex Boolean rules and the need for training sets the taxonomy nodes can be automatically generated from the compound terms found in the document corpus. The subject-matter expert (SME) has full control of the terms to be used as well as the weighting of the term based on its relevancy. This enables a much more robust taxonomy as the terms are suggested based on the organization’s own content and can offer the SME new terms from the relevant documents that may not have been identified. The Clues can also be assigned a score or weight, either positive or negative to improve the classification. Clues can also be assigned a Type.

    Document Movement Feedback

    Automatic document movement feedback enables the SME to see the cause and effect on changing the clue weightings for a node in the taxonomy. The user can also search within the refined node and bring back documents from the whole corpus now classified against the node. The system will indicate if the change has increased the score, reduced the score as well as identify documents that will no longer be classified and the new documents that will be classified.

    Distributed Taxonomy Management

    This feature is a requirement for organizations that have many taxonomy operators, extremely large collections of documents, and where taxonomy management is a critical business process. This feature can be implemented on any number of servers and several taxonomy managers can be assigned to a server to ensure the level of throughput needed. Real time locking mechanisms are used to make nodes of the taxonomy inaccessible to other taxonomy managers while the node is being edited. The taxonomy managers can visually see when a node is locked and who has locked it as well as when it becomes available. The Distributed Taxonomy Management feature is totally transparent to the end user and all locking and unlocking of the nodes by the taxonomy managers are coordinated by the central server.

    Security and Rollback

    The product provides a full security model enabling lock down of nodes, branches, and complete taxonomies to particular users and/or groups of users. Also supports rollback to the previous state.

    conceptTaxonomyWorkflow

    conceptTaxonomyWorkflow is a powerful add-on product to automate manual business processes. It serves as a strategic tool managing migration activities and content type application across multiple SharePoint and non-SharePoint farms and is also platform agnostic. This add-on component delivers value specifically in migration, data privacy, records management or any application or business process that requires workflow capabilities. It is required to apply an action on a document and optionally, automatically apply a content type and route to the appropriate repository for disposition.

  • Intelligent Metadata Enabled Solutions

    Concept Searching is the only available solution that addresses the challenges in managing unstructured and semi-structured data in SharePoint and non SharePoint environments. Our Intelligent Metadata Enabled Solutions address the following challenges with one set of technologies, leverages an enterprises investment in SharePoint, and reduces resources to maintain and manage the solution.

  • Enterprise Search enables concept based searching by providing the search engine index with the compound terms and semantic metadata.

    Records Management is improved through the elimination of end user tagging, automatic declaration of records, and taxonomy workflow capabilities.

    Data Privacy and the protection of confidential data as defined by the organization is identified in real-time and routed to a secure repository for disposition.

    Intelligent Migration is accomplished through the identification and auto-classification of the unstructured or semi-structured data to one or more taxonomies.

    Text Analytics can be performed on the corpus of information as well as from diverse repositories to extract granular information for further analysis.

    Social Networking and collaboration applications gain structure and the ability to retrieve highly relevant and granular information.

    eDiscovery and FOIA time and costs are reduced through identification of highly detailed information and conceptually similar information that typically would not be found.