Just for the Heck of It – Let’s Clean Up Our Content
Do you ever perform preprocessing of data that is to be migrated? Not just your structured data, but all your unstructured and semi-structured data. Some of you will answer that you do, usually preprocessing a small subset of unstructured data, and if it looks OK, well there you go, it’s ready to move.
I would venture to guess this isn’t the most effective long-term solution, or short-term one. Preprocessing of data is among the ‘best practices’ of some migration gurus, although most have abandoned it as a prerequisite, regarding it as too difficult, taking too long, and suggesting it doesn’t matter as end users are used to not finding what they are looking for. Oh, wait a minute – you mean I should fix my content to improve search? Yes, if you want to feed your search engine with highly accurate metadata.
No organization is immune from the proliferation of content. More so now, as the cloud has become a bottomless storage repository, and especially if content contains what industry analysts term dark data, and redundant, outdated, and trivial (ROT) information. Manually sorting through possibly millions of documents is unfeasible, costly, and too error prone. It is increasingly challenging to find valuable content assets and information that may be used against you in eDiscovery, a noncompliance audit, or a data breach. Poor search results are simply a given.
The most accurate and risk-free approach is to preprocess the content to be migrated. We’ve published an article on content optimization that details our legacy content and file share clean up solution. You can also read how one of our clients eliminated information overload.
Even if you are using content optimization to clean up your data, you don’t have to use it for just migration. Concept Searching provides the technology framework for multi-term metadata generation, auto-classification, and taxonomy management. It can be used to improve any application that requires the use of metadata.
We think you’ll be quite impressed. Quit kicking tires and get a customized demo.