Oops! Changing Your Mind About the Cloud? You’re Not Alone
A few years ago, jumping on the cloud bandwagon was a ‘must do.’ Migrating to the cloud seemed a piece of cake – load your data and away you go. Racking up all kinds of savings because cloud storage was free – well, almost. You became more agile, and everyone was doing it. Now, not so fast. Executives are taking a step back and rethinking – I should say, thinking – what they didn’t think of before. What happened?
Perhaps a dose of reality? Subtle rumblings indicate all is not well in cloud land. Not that it will ever go away. I read an article that quite nicely articulates some, if not all, of the factors that you should consider before migrating. The article, ‘Public Cloud Workload Migration: 9 Common Mistakes to Avoid’ is a good read, if your organization is considering or reconsidering a move to the cloud.
We can’t help with most of your due diligence in your decision to use the cloud. But we can help you address security and migration. In fact, those two worries can be removed from your ‘to figure out’ list. Today, we’re going to look at migration.
To migrate data, specifically unstructured data, the content of each data element needs to be searched to determine its value. This cannot be done manually, as the volume is too high, and the consistency of human review and decision making is unreliable, as well as costly. If manually processed, security rights must be applied as data is moved to new locations. General migration tools cannot safeguard document confidentiality, because they do not make intelligent taxonomy workflow decisions based on the text content of the individual document.
Using the conceptClassifier platform, conceptClassifier for SharePoint, and conceptTaxonomyWorkflow, an intelligent approach to migration can be taken. As content is migrated, it is analyzed for organizationally-defined descriptors and vocabularies, which will automatically classify the content to taxonomies, and optionally to the SharePoint Term Store. conceptTaxonomyWorkflow will then process the content to the appropriate repository, for review and disposition.
This approach includes indexing of content, including file shares to file shares, file shares to SharePoint, or any custom action from any other repository such as .NET code and web services. The plug-in architecture provides the ability to custom develop content sources and destination sources, automatically connecting to Concept Searching taxonomies or to the SharePoint Term Store.
The system is easily trained to accurately classify content, using multi-word concepts, rules, and metadata clues, automatically generated from within the content, such as file properties, file path, keywords, and dates. These parameters can be used in the workflow rules, and when content is processed it will automatically generate semantic metadata, auto-classify it, and route it to appropriate repository.
Information governance best practices can automatically be applied to the migration. This enables rapid document migration, as well as detailed analysis while documents are migrated. This intelligent migration is highly effective, cleansing irrelevant or unnecessary documents, and identifying records that may not have been declared and content that contains privacy or sensitive information exposures.
We take the fear, and failure, out of migration. Please go ahead and request a demo.