Taxonomy and Workflow

Are taxonomies a dinosaur of the past or still relevant today? Taxonomies are pretty much under the radar and everyone has placed their hopes on artificial intelligence. What do you do in the meantime and is artificial intelligence all it is hyped up to be?

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Multi-term Metadata - Records Management

What’s the Story About Metadata and a Record?

I read an article published by the State and Local Records Management organization in Texas. What surprised me is that the author went to great pains to explain, and did it very well, why metadata is so important.…

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Office 365 Labels

Pesky End Users and Office 365 Labels – to Use or Not to Use, Maybe

One of my pet peeves has always been the tagging of documents by humans, or, as I like to call them, pesky end users. Those of you who read my blogs know that I am just teasing, and I often stick up for those poor souls who carry the burden of assigning accurate metadata to content.…

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SharePoint Term Store - conceptTaxonomyManager - Concept Searching

Leveraging the SharePoint Term Store

For years no one wanted to have anything to do with the Term Store, thinking how ‘hands-on’ it was. Why make extra work? But I guess it started to grow on people and now we receive deployment questions quite often, usually from organizations that want to leverage their SharePoint investment and need accurate search results.…

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Records Management

Is Your Records Management Typical? Oh, so Sorry

Industry analysis shows that the typical approach to records management is not very successful and is also not integrated with an overall information governance plan. The growth of unstructured data, new requirements to track all formats of content, including social, the need for proactive preparation for compliance mandates, and the potential for unexpected litigation can prove challenging to organizations.…

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Security - Concept Searching

How’s Your Security Posture? Exhausted Probably

The number of corporate data breaches has reduced for the first time in five years, according to recent reports. I don’t know, should we believe it? I wonder, if we ignore the problems created by cybercriminals, will they just fade away? I kind of doubt it. If it were true, it would be welcome news to those enterprise security teams that find themselves overwhelmed.…

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Solving Data Breach Problems

Insider Versus Outsider – Where Is the Real Threat? How One Company Solved its Data Breach Problem

Human activity can be risky. IT administrators may get bogged down with trivial items, become complacent, and adopt an ‘if it isn’t broke, don’t fix it’ attitude.…

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Artificial Intelligence

Boolean Operators and AI? I Am Confused

I may be totally off base on this, so jump in and straighten me out. These days, you don’t see any news, portals, or periodicals that don’t push how wonderful artificial intelligence (AI) is. But I am not going to get into a debate on the benefits and drawbacks of AI right now.  

In traversing the Internet, I have come across many software vendors touting they are using AI in their products. I ask myself, when did this happen?…

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Data Discovery and Classification Solutions - Concept Searching

False Negatives and Positives – Two Ways, and I Can Bet Which One You Will Pick

I will say right up front that I could never even attempt a manual approach to manipulate the number of false positives or negatives – not possible. Hopefully, you never have to attempt it.…

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Content Management Systems

Content Management Systems – May They Rest in Peace

“An estimated 75 percent of today’s content management solutions were installed before the year 2010 – meaning that most organizations are now depending upon systems that at best are dated, and at worst dangerously close to end-of-life.” Source: Holly Group.…

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Taxonomy Management

How Do You Know What You Don’t Know?

Enterprises commonly set boundaries and processes to control the flow of information, to ensure best practice in activities such as records management, data protection, and compliance. This approach of controlling the information flow is often cumbersome and impacts the ability to manage content throughout the information lifecycle, including capture, storage, retrieval, archival, and disposal.…

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