Records Management

Records management is becoming more challenging. Records are ingested and created every day. Most of them are tagged by end users. Now, instant messaging, Facebook postings, emails must all be tracked. Records Managers are stuck between executives, legal, security, and a whole host of professionals with their own priorities.

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Multi-term Metadata - Records Management

What’s the Story About Metadata and a Record?

I read an article published by the State and Local Records Management organization in Texas. What surprised me is that the author went to great pains to explain, and did it very well, why metadata is so important.…

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GDPR

WDYT? Is the Digital Strip Search Going Too Far?

In New Zealand there is a zest for security. In the past, customs required travelers to provide any electronic devices for search purposes. What they neglected to incorporate into the law was that travelers were required to provide a password, digital fingerprint, or personal identification number (PIN).…

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GDPR - Data Breaches

Prison for Execs for Data Breaches – Gotta Love It!

I love this bill. According to an article in Security Week, Democrat Senator Ron Wyden released a draft bill named the Consumer Data Protection Act of 2018. It aims to give consumers control over their data, including how it’s sold or shared, and gives the US Federal Trade Commission (FTC) the power to issue fines and other penalties.…

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Office 365 Labels

Pesky End Users and Office 365 Labels – to Use or Not to Use, Maybe

One of my pet peeves has always been the tagging of documents by humans, or, as I like to call them, pesky end users. Those of you who read my blogs know that I am just teasing, and I often stick up for those poor souls who carry the burden of assigning accurate metadata to content.…

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Collaboration - Records Management

Email and Collaboration Risk for Records Managers

In a previous blog, we explored how the growing need to capture social site content and track it as records is now another layer of complexity that records managers must contend with.…

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Office 365

Seven Days to Create an Office 365 Label – Someone Could Create a World in That Time

I’m rather indifferent to Office 365 labels, part of Microsoft Information Protection (MIP), as I have no need for them, but if they help you as an IT person, then I’m all for them.…

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Electronic Records Day

Paper Versus Digital Records – What’s Your Opinion?

Today is Electronic Records Day. I wish it was Ice Cream Day, but that’s not until July 15 so we will have to make do with what we have. The Council of State Archivists (CoSA) states, “Electronic Records Day is designed to raise awareness among state government agencies, the general public, related professional organizations, and other stakeholders about the crucial role electronic records play in their world.” I’m sure most people know about digital records – not sure why we had to have a day dedicated to raising awareness.…

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Records Management

Is Your Records Management Typical? Oh, so Sorry

Industry analysis shows that the typical approach to records management is not very successful and is also not integrated with an overall information governance plan. The growth of unstructured data, new requirements to track all formats of content, including social, the need for proactive preparation for compliance mandates, and the potential for unexpected litigation can prove challenging to organizations.…

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Records Management

The Changing Role of Records Managers

Records managers have had their ups and downs. For some inexplicable reason, years ago the records management function was relegated to the bottom of the totem pole when prioritizing business issues.…

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What Is Your Approach to Social Site Management?

What Is Your Approach to Social Site Management?

Do you ever get tired of seeing Like Me on Facebook? Why do we need to do that? It’s bothersome and the outcome is just number crunching. It could also be embarrassing for an organization.…

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