Enterprise Metadata Management

A topic not talked about very much but Enterprise Metadata Management holds the key to managing content. What are the ins and outs of capturing and leveraging metadata to deliver real business value?

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Term Store

Using the Term Store – Where the Heck Do I Start?

The Term Store has experienced a slow adoption rate. If you don’t invest in a tool to deal with content that is generated and ingested, the Term Store is the best thing available. To clarify, the Term Store is not a taxonomy and can’t be used in that way.…

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SharePoint - Metadata Magic? At Best, Sleight of Hand

Metadata Magic? At Best, Sleight of Hand

I was rereading some of the commentaries from the last Microsoft Ignite conference, and happened upon one about metadata that I had forgotten about. The author was touting the addition of a prompt for end users to add metadata.…

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Taxonomy Management

How Do You Know What You Don’t Know?

Enterprises commonly set boundaries and processes to control the flow of information, to ensure best practice in activities such as records management, data protection, and compliance. This approach of controlling the information flow is often cumbersome and impacts the ability to manage content throughout the information lifecycle, including capture, storage, retrieval, archival, and disposal.…

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Taxonomy

So, You Are Going to Build a Taxonomy – Don’t Tell Me it’s in Excel

I am not knocking those who have probably painstakingly built an organizational taxonomy in Excel. I highly respect them. They are also way ahead of the curve, as they understand what a taxonomy is supposed to do.…

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Taxonomy

1.9 Billion Records Exposed – A Taxonomy Could Have Come in Handy

Only 918 reported data breaches led to a whopping 1.9 billion records being exposed, as of September 2017. I would expect the number to rise, although not dramatically, I hope. Compared with the last six months of 2016, the number of lost, stolen, or compromised records increased by 164 percent.…

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Metadata Generation

Aristotle Had It Right – How Come We Don’t?

Statistics show that over 90 percent of organizations rely on end user tagging, sustaining the use of inaccurate and erroneous metadata applied to unstructured and semi-structured content.…

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Metadata

It’s All About Tagging – Or Is It?

One of my favorite subjects – metadata tagging. For years, metadata would make business professionals stare glassily into space when explained to them. No more, I hope. Metadata is now information currency and if it isn’t woven into technology frameworks as the critical component in achieving organizational business objectives, then enterprises suffer from content paralysis.…

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SharePoint Online

What Do You Think of SharePoint as an Enterprise Content Management Solution?

It is predicted that SharePoint Online and Office 365 will give enterprise content management (ECM) vendors a run for their money, in The Forrester Wave: Enterprise Content Management.…

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Migration

Perform an Inventory Before Migration – You Will Be Thankful You Did

Ok, I bet most of you who are involved in migration don’t do an inventory when you are figuring out the time and budget for the project. You should do. It will save you a lot of headaches down the road.…

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Migration

Is Your Metadata Accurate When You Migrate? Highly Doubtful

Most organizations are still using manual tagging. I don’t wish to be insulting, but we are all capable of making mistakes. If you are planning a migration project or are in the midst of one, your metadata is of critical importance.…

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