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Records Management

Say Happy Birthday to RIM – 24 Years Old

April is Records and Information Management (RIM) Month. Now in its 24th year, it was developed to emphasize the importance of good record keeping and information management. You would think after all these years that businesses would have a greater appreciation of the accomplishments of their records management staff.…

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Migration - Concept Searching

Migration in Your Plans? End the Garbage In, Garbage Out Syndrome

We all know most migration projects fail, for many different reasons. Over budget or not enough time are the two most common.

Why not try a different and proven approach to migration?

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Categorization

Just for the Heck of It – Let’s Clean Up Our Content

Do you ever perform preprocessing of data that is to be migrated? Not just your structured data, but all your unstructured and semi-structured data. Some of you will answer that you do, usually preprocessing a small subset of unstructured data, and if it looks OK, well there you go, it’s ready to move.…

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Multi-term Metadata - Records Management

What’s the Story About Metadata and a Record?

I read an article published by the State and Local Records Management organization in Texas. What surprised me is that the author went to great pains to explain, and did it very well, why metadata is so important.…

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Records Management

Is Your Records Management Typical? Oh, so Sorry

Industry analysis shows that the typical approach to records management is not very successful and is also not integrated with an overall information governance plan. The growth of unstructured data, new requirements to track all formats of content, including social, the need for proactive preparation for compliance mandates, and the potential for unexpected litigation can prove challenging to organizations.…

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Data Exposures - Concept Searching

Risky Business – What Data?

You may well now be at Microsoft Ignite, a veritable utopia for IT folks, eagerly awaiting those tidbits you have been hoping for. I have a tidbit for you, perhaps not loads of fun but certainly innovative. It’s about finding your data exposures, regardless of where they reside, protecting them, and processing them appropriately.…

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Data Breach - Concept Searching

They Did It Again! You Might as Well Have No Security

I sometimes get aggravated when I read about the ‘newest’ data breach to hit the news. UnityPoint Health is notifying 1.4 million patients that their records may have been breached.…

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Data Breach - Concept Searching

Hush, Hush, We Had a Data Breach – Let’s Not Tell Anyone

I am eagerly awaiting the impact of General Data Protection Regulation (GDPR) and the requirement to comply with data breach notification. That should be a good one. Have you ever noticed that companies, particularly US ones, initially claim they don’t know they had a data breach, sometimes for months?…

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Digital Transformation

Digital Transformation? Try Failing First

Digital transformation seems to be back in vogue, after a lull in activity and organizations realizing that they didn’t really know what it meant. I can’t remember where I read this, so I apologize, but is the ‘digital workplace’ just a new word for ‘continuous improvement,’ made popular in the 1990s?…

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Metadata - Concept Searching

The Search for Data Truth

In a survey conducted by Accenture, 79 percent of executives agree that organizations are basing their most critical systems and strategies on data, yet many have not invested in the capabilities to verify the truth within the data.…

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Concept Searching