Tag Archives | Information Governance

Overturning 30 Years of Legacy Processes and Mindset. “That’s the way we’ve always done it’.

I’m all for change. I see organizations who are stuck in the past and activities and processes are based on ‘well that’s the way we’ve always done it.’ And forget suggesting changes, as that won’t fly either, and you hear ‘no, it won’t work that way because…’

According to Ojas Rege, vice president of strategy at MobileIron, in an article wrote, “Indeed, 2016 will be a challenging year for IT as mobile and cloud force CIOs to adopt a more agile model of information security, policy design, technology evaluation, and lifecycle management, This new approach overturns 30 years of legacy process and mindset but it can no longer be avoided. As a result, 2016 will be the first year of true transformation.” I think my jaw dropped about 10 inches when I read that. I don’t understand how 30 years of legacy process and mindset can be changed in one year. Think of it, this includes the organizational structure, culture, and all current processes. It’s not that I disagree with what he is saying, it’s only the time-frame.

The key to accomplish what Rege wants is to put technology behind the transformation. People are difficult to change, not even considering the 30 years of doing business the same way. The less impact on the staff the easier it is to accomplish the objective. To this, you need to turn to technology. For example, our technologies eliminate end user tagging by automatically generating conceptual metadata. Considering that 93% of organizations still use manual tagging that would be a radical technology change, but easy to swallow as it makes the end users job easier, and the company incurs less errors.

Talk about agile. Is your organization changing your current information model? What was the impetus? Will this happen in a year?

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And Yet More Mumbo Jumbo about Information Governance

Ok, I haven’t even read the article yet. The description in the email I received tells me that I can learn from experts on how to tackle Information Governance – the new ‘must have’ to succeed. I’m not against good advice, nor practical, doable, and workable solutions. I have yet to read an article that actually explains through a case study, or experience the actual ‘how’ to information. It’s pretty much mumbo jumbo. In other words, I would like to know the good, the bad, and the ugly.

According to IG Initiatives 2014 Annual Report, the cost of an information governance project for a 5,000-10,000 employee company is $2,417,000. (No that’s not a typo). That’s a tough ROI to justify unless broken down into application challenges that can be solved and processes that can be improved. You don’t hear the cost battered about much in any articles. For many, if not most organizations, it just isn’t affordable or justifiable.

Don’t get me wrong I am a great proponent of Information Governance, I just feel that everyone’s talking about it in a vague way on why organizations should do it, not how.

Can anyone provide real-life experiences or advice for those organizations that do have $2,417,000 to spend?

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Concept Searching Survey Results Show Increasing Focus on Managing Unstructured Content

Information Governance, Content Lifecycle Management, Search, and Collaboration are Key Priority Applications in SharePoint and Office 365 Environments

McLean, VA, US and Stevenage, UK – August, 2015
Concept Searching, the global leader in semantic metadata generation, auto-classification, and taxonomy management software, and developer of the Smart Content Framework™, in its recently published third annual SharePoint and Office 365 survey results white paper, ‘SharePoint and Office 365 State of the Market Survey’, has found a distinct change in organizational priorities. This results in actively refining the management of unstructured content, and focusing efforts on improving or implementing information governance, content lifecycle management, search, and collaboration.

To read the entire press release, please click here.

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