A Successful Migration Is Not Adding a Revision Number to an Existing Document
Concept Searching product platforms provide the ability to identify semantic metadata (i.e. the concepts) found within the content. This provides the ability to address high value content, content that can be deleted before migration, but also the bulk of documents that fall somewhere in the middle. Those that fall within the middle are the most difficult to determine as there is no automated method to determine value. Human efforts alone are too time-consuming and costly.
After the migration, content is organized in a hierarchical format, managed internally, and is comprised of the multi-term metadata that is unique to each discrete piece of content. This improves search significantly and provides a solid ROI.
The business imperatives driving these issues are:
- Rapid change has occurred in the legal landscape where organizations are being held accountable for protection of information either through laws, regulations, as well as civil and criminal penalties
- High costs associated with migration and the inability to solve ‘garbage in – garbage out’ syndrome
- Lack of the ability to provide security profiling based on the content of documents, not necessarily migrating the existing security designation
- Lack of time and resources
conceptTaxonomyWorkflow along with the Concept Searching product platforms is used to assist in the migration process and works with other migration applications. The easy-to-use taxonomy management tools enable your organization to quickly build, import, or customize existing taxonomies before the migration process. This achieves the consistent migration of content across the organization based on the conceptual meaning of the document’s content. Using conceptTaxonomyWorkflow automatic routing based on the text content of each document can be performed.
Read more in our Migration brochure.