Solving the Problem of Data at Risk
Not so long ago, medical data breaches were in the security spotlight with new stringent requirements to protect patient privacy and avoid fines and sanctions. Over the past few years, not only are medical breaches on the rise, but the financial industry, the government, educational institutions, and private businesses are all experiencing new challenges in keeping data secure.
On the legal front, organizations are facing continuing pressure and increased government regulations to protect information from unauthorized access, use, and disclosure. The average cost per exposed record is $197 and ranges from $90 to $305. Worse yet, 70% of breaches are due to mistake or malicious intent by the organization’s own staff. From a brand perspective, a security breach can reduce the value of your brand by 17%-31%.
The business imperatives driving these issues are:
- Even with sophisticated security solutions organizations have a lack of tools to identify all possible privacy exposures at the time of content creation or ingestion
- Lack of end user compliance to segregate content from the network and ensure that privacy data is not available for general access and protected accordingly
- Lack of governance to enforce the tagging of confidential information by end users
- Inability to identify privacy data from diverse repositories, email and fax servers, test servers, scanned documents, and aggregate them for review and disposition
- No standard tool to use to address aspects of data security that are unique to the organization
- Inability to automatically identify exposure risks in real time
Organizations must deploy more proactive oversight for all potential data exposures to minimize organizational risk and ensure the safety and security of nonpublic information. The key is to minimize, and ideally eliminate a security breach and identify the exposed record(s) in real-time as content is created or ingested. Concept Searching’s contentTypeUpdater for SharePoint or conceptTaxonomyWorkflow along with conceptClassifier or conceptClassifier for SharePoint can be used to define workflows when organizationally defined descriptors and semantic metadata is found within content, regardless of where it resides, and automatically route the content asset to a designated repository for review and/or disposition.