Governance at the Desktop
New statutes, scandals, and the proliferation of litigation have elevated compliance and governance issues into what was traditionally considered a low priority into a corporate objective impacting diverse groups with the organization. It is estimated that less than 50% of content is correctly indexed. In addition, the average cost of tagging an item ranges from $4.00 to $7.00. Convoluted and often complex end user tagging procedures has made governance almost impossible to enforce. Functional roles impacted by compliance and governance are pervasive and may include Human Resources, Legal, Records Management, Engineering, and Product Development.
Governance and compliance processes establish the information framework that can deliver the availability of information, usability of information, the integrity of information and enforce the security for the information. The business imperatives driving these issues are:
- Eliminate the burden of end-user tagging as well as errors and costs
- Ability to respond more quickly to change and/or address new mandates
- Reduce unnecessary complexity and subsequent costs due to a lack of preparedness
- Increase the quality of information for decision making
Concept Searching transparently improves governance and compliance through the identification and classification of content according to pre-established organizationally defined rules that identifies the concepts and descriptors within content and determines the associated workflow and processes. In both conceptClassifier and conceptClassifier for SharePoint, the automatic generation of semantic metadata is not restricted by keyword or proximity identification, the rich conceptual information can be captured and processed without user intervention. Included are tools for auto-classification and robust, easy-to-use taxonomy management resulting in rapid deployment and on-going management.
For more information about this topic, please read our ‘Enhancing SharePoint through Information Governance’ brief or our ‘SharePoint Information Governance’ that Works’ brief.