Ahha, seems the only way to get to SharePoint 2013 from an older version is to migrate. Ok from 2010 to 2013, but nothing before – think 2003 and 2007. We have several clients on SharePoint 2013 – and got there without glitches. We don’t have many that are left on 2003 or 2007 as a matter of fact.
So what’s the difference from the standpoint of unstructured and semi-structured content? Either clean up the mess now or later, or like many folks not at all. From this perspective, migration is a better choice to follow. Many migration tools have solid products that do what they say they do. Our products work alongside of them. The ability to mass move content is relatively straight forward. However, from an information governance approach, mass moving content results in the same problem of mismanaged content.
To migrate document collections effectively, the text content of each document needs to be searched to determine its value. This can’t be done manually, as the volume is too high, and the consistency of human review and decision making is unreliable as well as costly. If manually processed, the security rights of the documents as they are moved to their new location must be applied. General migration tools cannot safeguard document confidentiality because they do not make intelligent taxonomy workflow decisions based on the text content of the individual document.
The way we do it, as content is migrated it is analyzed for organizationally defined descriptors and vocabularies, which will automatically classify the content to taxonomies, or optionally the SharePoint Term Store, and automatically apply organizationally defined workflows to process the content to the appropriate repository for review and disposition.
The end result is a highly effective approach to cleanse irrelevant or unnecessary documents, as well as to identify records that may not been declared or have potential privacy exposures.
Alas, as a vendor I wish everyone used our technologies for migration, but they don’t. How do you approach this? If you are moving from 2003 or 2007 to SharePoint 2013 what would be the best method for you to strategically cleanse content before it available in your shiny new SharePoint 2013 environment?